Making Meetings Work

meetings-stampMeetings, meetings! They seem to be the bane of everyone’s working life! No matter where we go people complain about meetings.  The trouble is we usually do need to have them – so how can we make them effective – and maybe even fun? There’s a number of things we can all do to make meetings work well, whether we are the chair, the secretary or just an ordinary member – we can all play our part!

Typical Areas covered include:

  • What’s the point! – every meeting has a reason for being, and if you don’t know what this is, why are you there! It seems strange, but true, that many people tell us they go to meetings but they are not sure what they are for. We’ll show you ways in which you can make sure that every meeting you are part of has a clearly articulated purpose.
  • Roles – why am I here? – there are certain key roles that are present at every meeting and each brings with it specific responsibilities which need to be done correctly.  We’ll explore the roles, and responsibilities of the chair, the secretary and the members and help you decide what these should be for your meetings
  • Life cycle of a meeting – there are certain things that should happen for every meeting you attend.  How they happen depends on the nature of the meeting itself, whether it is formal or informal and the context in which you are operating.  We’ll help you make sure that you are doing all the right things, in the right way and and at the right time!
  • Communicating effectively – sometimes meetings breakdown because people talk too much, too little, or in some cases not at all!  We’ll help you to develop the most appropriate communication behaviours and help you understand how you can overcome some typical meeting difficulties such as conflict or ‘group think’
  • Keeping records – we’ll help you work out the best way of keeping records of your meetings, whether that be formal minute taking or simple notes.  We can also help people develop note taking and minute writing skills.

 Typical course length:

We can cover most areas of meetings and running meetings in a day and for those who want more skills development and practise in areas such as minute writing and notetaking we would probably need a further half day.